Scholarcy Library User Guide

Follow this guide to get up and running with Scholarcy. We also have a useful list of FAQs. And if you like tweaking things, detailed information on how to become a power user by customising your settings!

a. Import a file

You can add PDF, Word, HTML, XML or Powerpoint files to your web library, and our AI engine will convert them into summary flashcards that you can store, export, share and annotate on any device.

Documents can be imported into your Scholarcy Library in the following ways:

1. Click the green Upload button on the main screen and then drag and drop one or more files and folders onto the Drop your documents here panel, or click the Browse button and navigate directly to a file.

Upload to Scholarcy

2. Copy and paste a DOI or publicly accessible URL in to the Open access URL or DOI field and click Import

Choose documents to upload

3. Click on the Dropbox or Google Drive icons to the left of the Upload button, allow Scholarcy to access your files and folders, and then select the files or folders that you wish to import and click Add to library.

Import from Dropbox or Google Drive

4. Upload a RIS file of references and Scholarcy will generate a summary flashcard for every reference. Flashcards will be created in the Scholarcy folder or library that you’re currently in – this can take time, but you can carry on working in the application, or even log out, while it finds and summarises all papers in the background.

b. Adjust your settings

Scholarcy is very customisable! Settings can be found by clicking on the menu at the left of your library. Remember to click Save after changing your settings:

Customise your settings

  1. Adjust the length of your summary by selecting the number of words (default: 400) or a percentage of the total paper.
  2. Turn structured summary off/on: Scholarcy’s structured summary gives an overall summary of the paper broken down by Introduction, Methods, Results and Conclusion.
  3. Turn Highlights off/on: Scholarcy highlights are turned on by default. Our Robo-Highlighter automatically highlights the most important points, contributions and statistics.
  4. Turn Figure and Table extraction off/on: Extraction of tables is turned on by default. Extraction of figures is turned off by default – this can be turned on but may slow the processing of a paper down slightly.
  5. Turn snippets off: to get the full text of each section and a more comprehensive summary (Snippets are turned on by default).

For a full description of all the settings available, see our detailed guide.

c. Overview of a summary flashcard

1. View key concepts and highlights to get a quick snapshot of the main themes. Click on key concepts to look up definitions.

Flashcard: key concepts

Flashcard: highlights

2. Read the structured Scholarcy summary for a more detailed overview

Flashcard: structured summary

3. Scholarcy also provides the main text along with snippets of each section section of the paper.

Flashcard: main section summaries

4. Get a quick view of all tables and figures included in the paper or chapter.

Flashcard: tables and figures

a. Create a new library for each subject or topic, eg: Neurobiology and move summary cards from your main library to your subject libraries to make them easier to find.

Add new libraryMove flashcard to new library

You can delete a library by clicking on the trashcan icon next to the library name in the left-hand menu. For safety, only an empty library can be deleted.

b. Create folders within each library to refine your structure further, eg. Within the Neurobiology Library, add folders for conditions eg ‘Epilepsy’, ‘Alzheimers’ etc

Create folders

Re-order your flashcards within a library or folder to make them easier to find eg. by date added, alphabetically tec. Do this by clicking on the headings at the top of each column.

Reorder library

You can also reorder individual records by dragging and dropping them.
You can reorder your Libraries (left-hand menu) by dragging and dropping.

d. Move flashcards between libraries and folders.

Move flashcards between folders  Select a folder

e. Upload folders of documents straight from your Dropbox or Google Drive account to build up your library quickly. Summary cards will be generated from multiple files at once (this may take a few minutes depending on the number of files) and will be added to the Scholarcy folder or library that you’re currently in.

Import from Google Drive

f. Search across folders and libraries: when you start typing in the Search bar, two icons appear. Click on the left-hand magnifying glass to search in the current folder or library; click on the right-hand magnifying glass to search across all folders and libraries. You can also search by main section. Type the section name followed by : and the search term. You can search in Introduction, Methods, Results, Discussion, or Conclusion. For example: ‘Methods: Generative Adversarial Networks’.

Search across libraries and folders

Find all cited papers quickly and easily by clicking on citation links within the References section of the flashcard.

Link to the full text of each reference

a. If you just want a quick summary of a cited paper, simply hover over the reference and click on the ‘r’ icon next to the citation and the main points of that cited paper will pop up in a separate window.

Summarise the findings of citations

b. Download the entire bibliography of a paper or book chapter from the References section of your summary flashcard and export to a RIS file. You can import this straight into your favourite reference manager.

Export references to RIS or BibTeX

Import references into your favourite reference manager

a. Export multiple tables to a single Excel spreadsheet to see workings, calculations and tabular data more clearly.

Extract tables to Excel

b. View more detailed images of figures.

Zoom in on figures

Zoom in on figures

c. Click on any cited source link within the summary, highlights or references section to see the full text of that paper, then quickly summarise it using Scholarcy’s Chrome extension and save to your library.

a. Export your summary flashcard to Word. Simply select the flashcard you want to export by checking the box next to it and hit ‘Export’. This will download a Word file that you can edit and save:

Export to Word

b. Edit flashcard metadata. Change the file name, title, author and year of the paper by clicking on the edit icon next to the flashcard.

Edit flashcard metadata

Edit metadata

c. Add your own notes to a flashcard.

Show notes

Add a note

If you change your Column settings to show Notes in the Library view:

Change Columns settings

Then you can click on links in your Notes directly from the list of flashcards:

Show notes in Library view

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